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This is the complete Chart of Accounts used by the NIADA (National Independent Automobile Dealers Association).  Frazer sends out a portion of this list in the default Chart of Accounts that you receive with the program.  You may wish to add more of these accounts, or add new accounts that you cannot find on this list.

 

ASSET ACCOUNTS

Cash and Contracts

1000        Petty Cash Fund

1010        Cash in Bank

1015        Cash in Bank – Payroll

1020        Contracts in Transit

1030        Cash Investments

1040        Undeposited Cash Clearing

1050        Cash Sales Clearing

Receivables

1100        Retail Vehicles

1110        Wholesale & Dealer Transfer Vehicles

1120        Lease & Rental Accounts

1130        Finance & Insurance Receivables – Current

1140        Customer Notes

1150        Service, Parts & Body Accounts

1160        Service Contract Claims

1170        Allowance for Doubtful Accounts

1360        Trade Receivables – Affiliates

1370        Other Receivables

Inventories

1380        Demonstrators

1440        Other Automotive

1450        Used Cars

1470        Used Trucks

1490        Remarked Vehicles

1500        Parts & Accessories

1520        Fuel, Oil & Grease

1530        Paint & Body Shop Materials

1540        Sublet Repairs

1550        Work in Process – Labor

1570        Other Inventory

1580        Allowance – Parts Inventory Adjustment

1595        LIFO Reserve – Used Vehicles

1600        LIFO Reserve – Parts & Accessories

Prepaid Expenses

1610        Prepaid Expenses

1620        Prepaid Taxes

1630        Prepaid Rent

1640        Prepaid Insurance

1660        Prepaid Other

1670        Other Current Assets

Lease & Rental Vehicles

1680        Lease Vehicles

1690        Lease Vehicles – Accumulated Depreciation

1700        Rental Vehicles

1710        Rental Vehicles – Accumulated Depreciation

1720        Driver Training vehicles

1730        Driver Training Vehicles – Accumulated Depreciation

Fixed Assets

1750        Land & Improvements

1760        Land & Improvements – Accumulated Depreciation

1770        Building & Improvements

1780        Building & Improvements – Accumulated Depreciation

1790        Machinery & Shop Equipment

1800        Machinery & Shop Equipment – Accumulated Depreciation

1810        Parts & Accessories Equipment

1820        Parts & Accessories Equipment - Accumulated Depreciation

1830        Furniture, Fixtures & Signs

1840        Furniture, Fixtures & Signs – Accumulated Depreciation

1850        Company Vehicles

1860        Company Vehicles – Accumulated Depreciation

1870        Leaseholds & Improvements

1880        Leaseholds & Improvements – Accumulated Depreciation

1890        Other Fixed Assets

Other Assets

1900        Life Insurance – Cash Value

1910        Notes & Accounts Receivable – Officers & Owners

1920        Investments in Affiliated Companies

1930        Advances – Affiliated Parties

1940        Advances – Other Parties

1950        Notes & Accounts Receivable – Deferred

1960        Finance Receivables – Deferred

1970        Other Investments & Miscellaneous Assets

1980        Deposits on Contracts

1990        Other Assets

 

LIABILITY AND NET WORTH ACCOUNTS

Current Notes Payable

2000        Accounts Payable - Trade Creditors

2010        Deposits Received

2020        Customer Accommodations

2030        License & Registration Fees

2040        Service Contract Payable

2050        Trade-In Lien Payable

2060        Affiliated Company Payable

2110        Notes Payable – Used Vehicles (Floor Plan)

2120        Notes Payable – Lease & Rental Vehicles

2130        Current Portion – Long Term Debt

2140        Notes Payable – Other

Accrued Liabilities

2200        Interest Payable

2210        Salaries, Wages & Commissions Payable

2220        Insurance Payable

2230        Payroll Taxes Payable

2240        Sales taxes Payable

2250        Income Taxes Payable

2260        Other Taxes Payable

2270        Employees’ Bonuses Payable

2280        Owners’ Bonuses Payable

2290        Pension Fund/Profit Sharing Payable

2300        Other Payables

2310        Reserve for Repossessions, F&I & Service Contract Losses

2320        Other Reserves

Other Liabilities

2400        Long Term Debt

2410        Notes Payable – Owners/Officers

2420        Notes Payable – Affiliated companies

2430        Mortgages Payable – Real Estate

2440        Deferred Income Taxes

2450        Other Liabilities

Owner's Equity/Net Worth

2500        Capital Stock

2510        Additional Paid In capital

2520        Retained Earnings

2540        Dividends

2550        Investments

2560        Drawings

2570        Profit & Loss – Current Year

 

SALES AND COST OF SALES ACCOUNTS

(3000 & 5000 accounts are sales, 4000 & 6000 are costs)

Used Vehicle Sales

Finance & Insurance

Service Department

Parts & Accessories

Body Shop

EXPENSE ACCOUNTS

8000        Advertising

8010        Sales Promotion

8020        Salesperson Compensation & Incentives

8040        Finance & Insurance Compensation

8050        Floor Plan Interest

8060        Delivery Expense

8070        Policy Expense

8080        Compensation – Owners

8090        Compensation – Supervisors

8100        Compensation – Clerical

8110        Compensation – Other

8120        Leave –Vacation, Sick & Holiday

8130         Payroll Taxes

8140        Training Expense

8150        Uniforms & Laundry

8160        Employee Benefits

8170        Worker’s Compensation

8180        Pension & Profit Sharing

8190        Company Vehicle & Demonstrator Expense

8200        Office Supplies & Stationary

8210        Small Tools & Other Office Supplies

8220        Repairs & Maintenance – Equipment

8230        Depreciation – Equipment

8240        Depreciation – Equipment

8250        Bad Debts

8260        Bad Debts Recovered

8270         Data Processing

8280        Credit Company Service Fees

8290        Travel – Lodging & Transportation

8300        Meals & Entertainment

8310        Memberships, Dues & Publications

8320        Postage

8330        Freight

8340        Contributions

8350        Legal & Accounting Services

8360        Telephone

8370        Outside Services

8380        Bank Fees

8390        Insurance – Other

8400        Taxes – Other

8410        Miscellaneous Expense

8420        Rent

8430        Amortization – Leaseholds & Improvements

8440        Repairs & Maintenance – Real Estate

8450        Depreciation – Buildings & Improvements

8460        Taxes – Real Estate

8470        Insurance- Buildings & Improvements

8480        Interest – Mortgage

8490        Utilities

8500        Bonuses – Employees

8510        Bonuses – Owners

8520        Income Taxes – Current Year

 

OTHER INCOME AND EXPENSE ACCOUNTS

9020        Cash Discounts Earned

9030        Cash Discounts Allowed/Given

9040        Capital Assets

9050        Interest Income

9060        Interest Expense

9070        Other Income

9100        Lease, Rental & Other Veh. Income/Expense

9200        Casualty Losses

9220        Other Expenses